KK End Date – The KK date is the Commitment Control date. The KK controls the date after which expenditures are prohibited from posting to the award. Once the KK date expires, error messages will be received for any expenditures which attempt to post beyond the KK date.
General Notes for KK End Date Extension Requests
- KK End Date Extension Requests are made when spending should continue on an existing project ID (sometimes called “speedtype”) without a formal award document indicating a change in the period of performance.
- These instances include:
- Incrementally Funded Projects: A project has been funded incrementally and we are waiting for an official award document that obligates funding for the next budget period.
- Fixed Price Agreements: When additional spending is allowed after the award period has ended.
- Other extenuating circumstances when agreed upon by the associate director and departmental administrators.
OSPA will automatically extend KK End Dates when:
- an official award notice is received with new end date
- an official No-Cost Extension is granted
- the award is Fixed Price:
- If issued to GSURF – the award is automatically extended 120 days.
- If issued to GSU – the award is automatically extended 18 months.
- In the final year of a project, the KK End Date will be set to 30 days prior to the FFR due date in order to facilitate closeout of projects.
Internal Procedure for Routing KK End Date Extensions Requests
- The department administrator determines if an extension of the KK End Date is needed.
- The department administrator submits an Advance Account/KK End Date Extension form through the research portal.
- When creating the form, the department administrator should select “KK End Date Extension” from the drop-down list and fill in the required fields.
- OSPA Process:
- Requests should be forwarded directly to the assigned OSPA accountant and do not require associate director approval.
- The accountant will review and update the KK End Date in Spectrum within 2 business days.
- The accountant will place a comment in the portal indicating the task is complete, notifying the appropriate department administrator through the comment.
- The accountant will mark the form complete from the Advance Account/KK End Date Extension tab, which will generate an e-mail to the PI & department administrator.