Statuses:
Draft – PI has created a new submission, but not yet submitted
Pending Assignment – PI submitted to College proposal inbox and waiting to be assigned to GCO
In Progress – Assigned to GCO and working on submitting proposal
Created – GCO has created as a draft proposal in portal from the Intent to Submit form that is updated with link to proposal
Submitted - GCO has submitted proposal in portal – Intent to Submit is updated with Name and Date of the GCO submittal
Canceled – Will not advance the project
PI/Requestor Submits
PI or requestor fills out and submits the Intent to Submit form. All fields are required.
The name and email of the person that is creating the form will auto-populate in the Requestor and Requestor Email fields.
The requestor will need to select their role in the Requestor Role field. If “PI” is selected, the PI field will autopopulate with the name.
- PI
- Co-Investigator
- Other (If Other is selected the Other Role field will appear).
The PI submits the form using the Save and Submit button.
- The submission status will update to Pending Assignment.
- A message will appear letting the PI know that a GCO will be assigned to the submission.
- An email notification will be sent to the selected College’s proposal inbox to assign to an Officer.
Note: If Lewis College of Nursing is selected, unit head of department selected will be cc’d on email. Pulled from selected department’s admin list
College Admin Reviews and Assigns
Assign to an Officer
College admin adds an officer to the Assigned Officer field then selects the Assign to Officer button.
- Submission status updates to In Progress
- Email notification will be sent to the Officer assigned.
- Email notification sent to PI letting them know it has been received and assigned to GCO
Reassign to Another College
If the PI submitted to your college by accident, then select the correct college from the College dropdown field and then select the Reassign College button. An email notification will be sent to that college’s proposal inbox.
Officer Reviews and Creates Proposal
After reviewing the submission, the assigned GCO can either create a Proposal form from the Intent to Submit form, cancel the submission, or reassign to another Officer using the buttons below:
Create Proposal Form
Select the Create Proposal from ITS button.
- A Proposal will be created.
- All fields will be copied over to the new draft proposal form.
- The Intent to Submit link will appear at the top of the new form.
- Intent to Submit form status will update to Created and the Proposal link will show.
Cancel
Select the Cancel button.
- In the popup, add the reason for declining and select the Submit button.
- The submission status will update to Canceled.
- An email notification will be sent to the requester.
Reassign to Another Officer
Officer can reassign to another Officer by updating the Assigned Officer field and then selecting the Reassign to Officer button.
- A task will be created for the new Officer and an email notification will be sent to them.
GCO Submits Proposal
GCO submits the Proposal for signoff and proposal status is updated to Pending Signoff
- The linked Intent to Submit form status will be updated to Submitted.
- The PI will be sent email notification for approval.
- The name and date of the Officer who submitted the Proposal will appear on the Intent to Submit form.
Intent to Submit Queue
The queue can be accessed from the left side menu under Sponsored Projects, then Intent to Submit Queue
Intent to Submit submissions will show for the user based on below:
Anyone on a Department Notification admin list will see submissions for their college only.
Anyone on the OSP Admin list will see all submissions.
Filter submissions: You can filter submissions using the dropdown in a column.
Snapshot of submission: A popup snapshot of a submission can be seen by selecting the hourglass button on that row.
Proposal Inboxes by College/Center
| College/Center | Proposal Inbox |
| Andrew Young School of Policy Studies | aysresearchsupport@gsu.edu |
| Byrdine F. Lewis College of Nursing & Health Professions | lewisresearch@gsu.edu |
| College of Arts | orsp@gsu.edu |
| College of Arts and Sciences | casproposals@gsu.edu |
| College of Education | orsp@gsu.edu |
| College of Law | kking44@gsu.edu |
| Honors College | honorsresearch@gsu.edu |
| Institute for Biomedical Sciences - | yfeng11@gsu.edu,cwillingham5@gsu.edu,dfreydkin1@gsu.edu,ldurham11@gsu.edu |
| Office of the Provost | wftaylor@gsu.edu |
| Perimeter College | ogda@gsu.edu |
| Research Centers/VP of Research | urcsupport@gsu.edu |
| Robinson College of Business | orsp@gsu.edu |
| School of Public Health | sphorsp@gsu.edu |
| Other | orsp@gsu.edu |